Personnel Agenda Packet - February 9, 2015

A G E N D A

1. Call to Order. JP Butch Pond will call the meeting to order as senior member of the Personnel Committee.

2. Introduction of Committee Members. Members of the 2015-16 Personnel Committee are: Daniel Balls, Harvey Bowman, Lisa Ecke, Ann Harbison, Joe Patterson, Butch Pond, and Bill Ussery.

3. Selection of Chair / Vice Chair.

4. Adoption of Agenda.

5. Review of the Responsibilities of the Personnel Committee: The responsibilities of the Personnel Committee include review and make recommendations regarding the development of a comprehensive personnel system for Washington County. This includes salary levels, policies, affirmative action review, employee insurance, fringe benefits, and travel policies.

6. Establishment of Regular Meeting Time. The Personnel Committee meeting today is the Monday, 10 days prior to the regular Quorum Court meeting, at 5:30 p.m. in the Quorum Court Room.

7. Report from Blair Johanson, Salary Consultant for Washington County. This report will include an overview of Job Evaluation / Salary Administration Program (JESAP). (7.1)

8. Request from Sheriff Tim Helder for an Exception to the Job Evaluation/Salary Administration Policy: This request is due to the organizational restructuring in the Sheriff’s Department and the tenure of the employee. The Salary Administration Policy states: “An employee demoted due to organizational re-adjustments or a voluntary demotion where the employee is transferred to a job with a lower grade than their current job, will enter the new job with a pay rate between the new position salary range minimum and its midpoint. In the instance that employee held this position previously then employee’s pay will return to previous pay in that grade level. An Elected Official may desire to secure a pay level in excess of the midpoint based on County tenure and experience. Any request of pay in excess of the midpoint and supporting documentation will be submitted to the Job Evaluation Committee for review and approval and then forwarded to the Personnel Committee for their approval. The employee’s pay will not exceed the grade level maximum.” (8.1)

9. Request from County Judge Marilyn Edwards to Change a Lead Position (Grade 15) to a Heavy Equipment Operator II Position (Grade 14) in the Road Department Budget for 2015. Assistant County Road Superintendent Shawn Shrum will present this request to the Committee. (9.1)

10. An Ordinance Setting Mileage Reimbursement Practices and Procedures for Justices of the Peace. This ordinance has been drafted by the County Attorney to establish current practices and procedures for JP mileage reimbursement. (10.1)

11. Review of Quarterly Reports from Human Resources:

• New Hire Report (11.1)
• Termination Report (11.2)

12. Other Business: Any other business to be discussed by the Committee will be brought up at this time.

13. Public Comments.

14. Adjournment.

/cs