• Employee Phone Order Form

Use my PCard and Enter Receipts

• PCard Entry Instructions
• Where can I use my PCard?
• Request a New PCard Vendor
• Washington County Travel Policy: Rules and Regulations [PDF] REVISED 12/15/2020
• What is the per diem?
• Employee Travel Expense Forms
• Notify Purchasing immediately if you notice fraudulent activity on your PCard.
• PCard Holder Manual

Enter a PO for an Invoice  

• How to create a PO (video)
• How to create a PO (document)
• Request a PO New Vendor

Inventory

• Contact Buildings & Grounds before removing anything from inventory 
• Instructions to Process a Property Control Record For Inventory Corrections

Make Large Purchases

• What purchases are permitted?
• Definitions Statute A.C.A. § 14-22-101
• Purchases Exempt from Soliciting Bids A.C.A. § 14-22-106
• Purchasing completes a Court Order for all purchases $35,000 or greater

Links to Awarded Contracts

• Tips-USA
• Sourcewell
• GSA - U.S. General Services Administration
• BuyBoard
• HGACBuy

Process a Contract, Agreement, or Credit Application 

• Forward document to Purchasing
• Purchasing sends for approval and required signatures
• Purchasing issues Contract Number, files Contract with County Clerk, and emails a fully executed copy.

Process an Accident

• Complete a Washington County Accident Report
• Promptly send accident report, pictures, and Police Report to Purchasing